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Design Camp Registration Process and Policies

Thinking about applying to Design Camp? Here’s an outline of our registration process, with important policies, deadlines and information to be aware of.

How to Apply:

1. Create a registration account and submit your application.

Design Camp registration opens at 9:00 a.m. on January 29, 2020. A link to registration will be posted on our website that will take you to our online registration portal.

Household account: Our online registration system requires families to create a household profile from which to submit their application. If you have registered for our programs through our online portal in the past, you will use the same email and password you used in the past to log in and apply through your existing household account. The email address used to set up your account should be that of the parent/guardian who will be the main point of contact for all Design Camp communications. Parents and guardians, PLEASE keep track of your login information, as you will need to revisit your account throughout the registration process, and during your camper’s week of camp. This account will also provide you with financial records of fees paid.

Selecting a camp: Within the application, you will have the option of selecting first, second and third choices for your camp week. This is optional, and you are only required to select one choice in order to apply. However, as spaces are limited, having flexibility may increase your likelihood of being placed in a camp. If you decide to list multiple choices, please make sure you are willing and able to attend those weeks of camp. Once you are placed in a camp, you are not permitted to change sessions.

What is included in the application: The application asks for basic information on your camper, a “statement of interest” to be written by the camper, and requires completion of general camper forms. If you wish to apply for financial assistance, please visit our Financial Assistance Page for information on additional materials required for submission. We encourage everyone to allow adequate time to review and carefully complete the application. You may save your work and complete your application in more than one sitting if need be. This being said, do not wait until the last minute to apply – limited spots are available and we will begin reviewing applications shortly after registration opens.

Communications: Keep an eye out for communications about Design Camp, and check any email settings that may filter automatic replies from your inbox. If a spot is offered, final steps for registration will require prompt follow up using instructions sent out via email.

Early registration is HIGHLY encouraged. Registration fills quickly and will close on April 27th. Please note, all applications received after May 1 will incur a $25 late fee.

It is the policy of NC State to provide equality of opportunity in all education programs and activities.

2. Submit your deposit.

A $100 non-refundable deposit for ALL Design Camp applicants is due upon applying to Design Camp, including those applying for Financial Assistance. We must receive your $100 deposit in order to process your application. Non-refundable fees are not transferable to other programs. Prior to submitting your application, you will be given instructions for payment, with two payment options to choose from:

Payment by credit/debit card: Credit or debit card payments may be completed directly through the online registration system. Your payment will be immediately reflected on your household account balance.

Payment by check and money order: Those who choose to pay by Check/Money Order should make it out to “NC State”. So that your check can be applied to your Design Camp application, it is very important to include your child’s name and 1st choice camp session on the subject line. Checks/Money Orders should be MAILED to:

Design Camp
c/o Design Lab
NC State College of Design
Campus Box 7701
Raleigh, NC 27695

DO NOT attempt to drop off payment at the College of Design or at the Design Lab offices. Doing so runs the risk of payments getting routed to the wrong person, becoming lost or being incorrectly processed. Please send check or money order payments through the mail only.

Once we receive checks/money orders, we verify the corresponding camper’s placement status, submit the funds for deposit and apply the payment to the camper’s online account. Please allow at least 10 business days to process checks/money orders. You will not receive a confirmation email for check payments, but you will be able to log into your account to see whether it has been received and applied to your household balance.

3. Accept your Design Camp placement offer and submit final payment.

We will review your application for placement at Design Camp and contact you via email regarding your placement status and next steps approximately one month after application submission. We will send this email to the address used to log into your account. Please be on the lookout for this email, as it will provide important instructions on how to complete your Design Camp registration. 

Final payment for remaining fee balances are due April 1, 2020. If you have applied for Financial Assistance, the payment deadline is May 6. For information on other Financial Assistance deadlines, please visit our Financial Assistance Page. If you are placed in a camp on April 1 or later, we will assign a payment deadline to you via email, most likely 10 business days from your date of placement.

If we have offered you a spot, but have not received full payment by the deadline, your spot will be forfeited to someone on the waitlist. Please see “Payment” section for more details.

4. Review the Design Camp information provided. 

In early May, we will send out a packet with details on your week of Design Camp, including instructions for final information needed on the online registration portal. The packet will include important information for you to keep and use in preparing for Design Camp. PARENTS AND CAMPERS, PLEASE REVIEW THE PACKET VERY CAREFULLY. You will be required to follow instructions provided as you prepare your student for camp, and upon checking him or her in on the first day of the program. Final forms will serve to collect up-to-date information from you prior to camp and are due no later than May 22.

5. Once we have received your final forms and updated information, your registration is complete!

We will be in touch a week or two prior to camp via email when we will send you directions and any final details you will need in preparing for camp.

Payment and Fees:

Deposit:

Deposits: A $100 non-refundable deposit is due upon applying to Design Camp.  We must receive your $100 deposit in order to process your application and offer you a spot in camp. Non-refundable fees are not transferrable to other programs.

If you are offered a spot in Design Camp, your deposit will be applied to your fee balance for the camp in which you are placed. If we are unable to offer you a spot, your deposit will be refunded. Fees are non-transferable.

Camp Fees:

  • $675* for Middle School Day Camp ($575 after deposit)
  • $825* for High School Day Camp ($725 after deposit)
  • $1225* for High School Residential Camp ($1125 after deposit)
  • *Early registration pricing. Applications submitted after April 1 incur a $25 late registration fee.

Full payment must be received by the given deadline in order for your registration to be complete. Those who have not paid or completed information by the deadline will lose their spot.

Waitlist Policy:

If all available spaces in a camp are full, a waitlist will be established. You may submit an application once a camp is in waitlist status, but will not be charged deposit or fees until a spot can be offered.

  • Those on the waitlist as of April 1 will have the option to stay on the waitlist or withdraw their application.
  • If you are placed in a camp after April 1, a payment deadline will be given to you in your placement email.
  • Registration, including pending waitlist applications, will close on April 29

Cancellation/Refund Policy:

Cancellations made before April 1 are eligible for a refund, minus the $100 non-refundable deposit. We must receive requests for cancellation in writing via email to designlab_k12@ncsu.edu.  Refunds will be issued by the same means of the original payment that is being refunded.

Cancellations made after April 1 will not be issued a refund. We do not provide refunds for last-minute cancellations or for students who are dismissed while the camps are in session. Non-refundable fees are not transferrable to other programs. Due to up-front costs to our program, this is a firm policy.

Communications Policy:

Please note that we handle all program registration, acceptance, cancellation, and other important communications through our online registration system and email (designlab_k12@ncsu.edu) as a means of keeping organized communication records. The parent/guardian who creates the registration account will be the main point of contact for their camper’s registration. The email address used when logging into your account will be used for all pre-camp contact. PLEASE KEEP TRACK OF YOUR LOG IN INFORMATION. Campers should not be the main point of contact for the registration account. We will need phone numbers for parents/guardians as well as campers for use during camp, in the event of an emergency. When creating your household account and completing your registration, PLEASE ensure that all information provided is thorough and accurate.

If you need to reach the Design Lab staff, email is the preferred and quickest way to reach us. If you have a question, concern or request regarding registration, placement, cancellations, or camper needs, we ask that you email us. If you would prefer to discuss an issue over the phone, please email us with the nature of your request, and we will contact you as soon as possible.

Please check your spam filter and any firewalls to make sure you can receive emails from these addresses. Adding us to your address book will also ensure all of our communications reach you. We ask that you please read emails that you receive from us promptly, and respond as needed in a timely manner. This will allow us to better serve you. Due to the high initial volume of applications, and because applications must be processed carefully and individually by our staff, we appreciate your attention to communications from our team, and your patience with the process.

Equal Opportunity Policy:

If you are a person with a disability or special concern and desire any assistive devices, services or other accommodations to participate in Design Camp, please contact us at designlab_k12@ncsu.edu to discuss accommodations prior to submitting your application. It is the policy of NC State to provide equality of opportunity in all education programs and activities. NC State engages in equal opportunity and affirmative action efforts and prohibits discrimination, harassment, and retaliation. For more information on NC State’s Equal Opportunity and Non-Discrimination Policy, please visit policies.ncsu.edu.