COVID-19 Resources for Staff
As we continue to monitor the evolving situation with the Coronavirus (COVID-19), please continue to check www.ncsu.edu/coronavirus for the most up-to-date information. Please utilize the below list of resources as you plan for the coming weeks.
- The university is not technically closed, but all nonmandatory employees must work from home. If you cannot work from home, paid administrative leave has been extended through April 30, 2020 if you meet the criteria outlined in the Provost’s memo titled: Important Update: COVID-19 Special Faculty and Staff Leave Provisions.
- Per Felicia: P-card receipts must be uploaded and submitted as usual.
- The faculty/staff ombudsman will be holding a weekly open house to discuss engaging with conflict from 12 pm – 12:20 pm on Wednesdays. Participate here: https://ncsu.zoom.us/j/600172346
- Please pair people who have capacity with people who need help (such as faculty and students).
- Remember to be compassionate with students! Check in on their physical and mental well-being.
- Set up call forwarding for your phone using Cisco Jabber or Single Number Reach.
College of Design Communications to Staff
- Dean’s Memo to Faculty, Staff and Students – March 12, 2020
- Dean’s Update – March 13, 2020
- Felicia Womack’s Email to Supervisors – March 13, 2020
- IT Lab and Materials Lab Updates – March 19, 2020
- Finance and Budget Updates from Felicia Womack – March 20, 2020
- Dean’s Message to Faculty and Staff – Online Instruction Begins Tomorrow – March 22, 2020
- COVID-19 Paid Administrative Leave Information – March 25, 2020
- Dean’s Update RE: Mandatory Employees – March 31, 2020
- For the latest updates from the University and Chancellor: https://www.ncsu.edu/coronavirus/category/updates/
- Updates from Provost Warwick Arden: https://3dmemos.ncsu.edu/
- Summer 2020 Classes Moving Online – April 1, 2020
- Important Update: COVID-19 Special Faculty and Staff Leave Provisions – March 30, 2020
- NC State Limiting People on Campus, Moving All Classes Online – March 17, 2020
- HR Guidance on Employee Social Distancing Practices, Alternative Work Arrangements – March 13, 2020
- Pandemic and Communicable Disease Social Distancing and Alternative Work Resources
FAQs for Working Remotely
For first-line information, remember to check the university’s Coronavirus response page. All faculty and staff should work with their direct supervisor to evaluate your remote working options.
Additional FAQs can be found on the University HR website.
Where can I find COVID-19 updates for North Carolina?
I am not able to do my job from home. What do I do?
As of March 17, all non-mandatory employees will need to work from home. We know that not everyone can do their jobs from home (ex. IT Lab, Materials Lab). These folks will get paid administrative leave through April 30, 2020. See the Chancellor’s email from March 17 and an updated memo from March 30: COVID-19 Special Faculty and Staff Leave Provisions.
How can I easily schedule Zoom meetings?
Install the Zoom Schedule Chrome extension to easily schedule Zoom meetings using your Google calendar.
How do I forward my work phone to my home phone?
Use the following products to work remotely:
Cisco Jabber – Collaborate with colleagues from your desktop, laptop, or mobile device. Includes instant messaging, presence, desktop sharing, and more.
Note: You must install the Cisco Jabber Client on every device you plan to use Cisco Jabber.
Single Number Reach – Receive your calls on another phone or your mobile device when away from the office.
How will we continue to receive mail and packages while the university is closed?
The college is receiving mail and packages several times a week. Mail will be placed in your mailboxes in the Brooks Mail Room. If you are expecting a package, please notify Joe McCoy and send any package tracking information to him, firstname.lastname@example.org.
What software do I need to have installed on my home machine to work remotely?
What if I need a desktop webcam to use in my office?
What if I do not have a laptop or desktop for home use?
Will there be IT support during this time?
At this time, IT is planning to continue work, albeit remotely.
What are the university guidelines during the pandemic?
Pandemic and Communicable Disease Social Distancing and Alternative Work Resources – includes links to training videos on remote work
If I am ill, how can I forward my email to a colleague?
If you are sick, you can set up a phone out of office message and Gmail out of office reply, directing people to the appropriate colleague. You can also forward Gmail automatically to a colleague, either forwarding all emails or setting up a filter to forward specific email.
How can I check my work voicemail remotely?
See OIT’s handy Quick Guide to Voicemail to learn how to check your work voicemail from another phone.
What leave provisions are available for non-mandatory and mandatory employees when a daycare facility or a public or private school closes due to a public health emergency?
When an agency is open but an employee, who is a parent or guardian, is required to stay home with a child (as defined in the Family and Medical Leave Act) because of the closure of a daycare facility or a public school, the employee may, with approval of the supervisor, be allowed to work at home or elect to:
- Use vacation leave.
- Use bonus leave.
- Use sick leave.
- Use compensatory leave.
- Take leave without pay.
- Makeup time in accordance with the parameters for making up time during adverse weather. However, at the discretion of the college dean or vice chancellor, make-up time could be extended to 24 months if necessary.
This also applies for eldercare.
These guidelines apply equally to SHRA or EHRA employees and whether an individual is designated as a mandatory or nonmandatory employee.
Are temporary employees and student workers permitted to work remotely?
Yes, in accordance with state policy, temporary employees and student workers are eligible to telework, with prior supervisor approval. It is imperative that temporary employees and student workers adhere to the same alternative work (telework) provisions as permanent full and part-time employees of the university.
Teleworking assignments do not change the conditions of employment or required compliance with policies and rules. Such assignments can be revoked at any time at the discretion of the university. Please refer to the university’s social distancing and alternative work guidelines for further details regarding the university’s alternative work guidelines during a public health emergency.