COVID-19 Resources for Faculty
As we continue to monitor the evolving situation with the Coronavirus (COVID-19), please continue to check www.ncsu.edu/coronavirus for the most up-to-date information. Please utilize the below list of resources as you plan for the coming weeks.
- The university is not technically closed, but all nonmandatory employees must work from home. If you cannot work from home, paid administrative leave has been extended through April 30, 2020 if you meet the criteria outlined in the Provost’s memo titled: Important Update: COVID-19 Special Faculty and Staff Leave Provisions.
- The faculty/staff ombudsman will be holding a weekly open house to discuss engaging with conflict from 12 pm – 12:20 pm on Wednesdays. Participate here: https://ncsu.zoom.us/j/600172346
- Please pair people who have capacity with people who need help (such as faculty and students).
- Remember to be compassionate with students! Check in on their physical and mental well-being.
Continuity Planning and Remote Teaching
- Keep Teaching resource
- Adobe has released free creative cloud tools through May 31, 2020
- COD Exception request for Face-to-Face Instruction, Activities, and Use of Facilities
College of Design Communications to Faculty
- How to conduct classes using online tools
- Dean’s Memo to Faculty, Staff and Students – March 12, 2020
- Dean’s Update – March 13, 2020
- Important change to dates for course continuity plans and waiver requests – March 14, 2020
- Update from Wang about Cluster Workstations – March 19, 2020
- IT Lab and Materials Lab Updates – March 19, 2020
- Finance and Budget Updates from Felicia Womack – March 20, 2020
- Dean’s Message to Faculty and Staff – Online Instruction Begins Tomorrow – March 22, 2020
- COVID-19 Paid Administrative Leave Information – March 25, 2020
- Dean’s Update RE: Mandatory Employees – March 31, 2020
- For the latest updates from the University and Chancellor: https://www.ncsu.edu/coronavirus/category/updates/
- Updates from Provost Warwick Arden: https://3dmemos.ncsu.edu/
- Pandemic and Communicable Disease Social Distancing and Alternative Work Resources
- Exceptions for Continuing Face-to-Face Courses, Activities, and Use of Facilities
FAQs for Faculty Teaching
The information on this page is our recommendation for the simplest way to accomplish tasks. There are many different options, but we’ve limited answers here for ease of use.
How can I ensure academic integrity in an online environment?
The Office of Student Conduct has put together a best practices document: Academic Integrity in the Online Environment
I’m worried my students might not read email. How can I text with students without giving away my phone number?
How can I easily schedule Zoom meetings?
Install the Zoom Schedule Chrome extension to easily schedule Zoom meetings using your Google calendar.
How do I give visual feedback to my students in real-time?
Robin Moore suggested a program called Concept Board, which allows real-time online visual feedback sessions/discussion sessions.
How can I easily email all students in my course?
The easiest ways to contact all students are to (1) post a message in your course’s Moodle Announcements forum (video instructions) or (2) use WolfWare Google Groups (overview and written instructions).
What COVID-19 means for student success: 7 actions you can take this spring.
Read this article from the EAB: What COVID-19 means for student success: 7 actions you can take this spring
How do I create a Moodle space for my course?
This is my first time teaching online. What do I do next?
Remember that emergency teaching online is different than what you would do for a fully planned online course. Here are some options for getting started, based on what you’ve decided in your academic continuity plan.
- Run live (synchronous) classes using Zoom
- Record your lectures using Zoom, upload to the cloud and share with your students
- If you are not comfortable recording but have detailed slides/slide notes, you can share your PowerPoint slides or notes with your students by uploading them to Moodle. We recommend saving as a PDF first so that students can open these files on mobile devices (in case they do not have a computer or reliable Internet).
The most important thing is communication. Even with uncertainty, contact your students and let them know what you have decided and what you are still working on. Try to start with the most immediate concerns first, as the situation is changing rapidly and you may have more information and options in a few weeks.
What equipment do I need to teach online?
You will benefit from having:
- Laptop or home computer
- If not included in your laptop/computer, a separate webcam
NOTE: External webcams usually have good microphones
- If not included in your laptop/computer, a microphone
- reliable Internet access
- A quiet spot to record videos or attend live class sessions
If you need to borrow a webcam or laptop, please contact the IT staff at email@example.com.
Learn more about working remotely in the “Working Remotely” section below.
How do I add files to my Moodle space, such as PDFs or Word documents?
You can add files to your Moodle space easily using Drag & Drop.
- Go to your Moodle course.
- Click the Tools icon (looks like a gear) and select “Turn editing on.”
- Open the folder on your computer that contains the file you want to share.
- Drag the file from your computer folder onto the Moodle page.
How can I collect assignments in Moodle?
How can I have an online class to replace my face-to-face meeting time?
You can run live (synchronous) classes using Zoom. The Zoom session can be recorded to the cloud for students who cannot attend. Zoom can also create an editable transcript of the recorded session.
How can I record my lectures?
You can use Zoom to record lectures and share them with your students. If you have never recorded your lectures from your computer before, we recommend using Zoom.
How can I upload video files to Moodle?
Don’t! You want to upload videos to streaming services, such as Mediasite or YouTube. You have access to a YouTube account with your Unity ID. Problems can occur when multiple students try to open video files from Moodle.
- How to add a video link to Moodle if your video is stored in Mediasite or My Mediasite
- How to add a video link if your video is stored on a different streaming server, such as YouTube or Zoom (written)
- How to add a video link if your video is stored on a different streaming server, such as YouTube or Zoom (video)
How can I give an online exam?
The Provost has called on all instructors to be flexible in support of students who may have technical or scheduling constraints that interfere with their ability to participate in synchronous class activities. Adopting methods of assessing student learning other than proctored exams is strongly encouraged. Where exams are the only feasible way to assess student learning outcomes, ideally they should be offered asynchronously online and without direct student monitoring.
Please see resources regarding alternatives to monitored exams here: https://delta.ncsu.edu/testing-services/.
You can create online exams using Moodle’s Quiz tool. We hope to have more resources and workshops available soon.
How do I request access for my classroom mediasite capture videos from previous semesters for this semester’s students?
Email firstname.lastname@example.org to request that access to a previous semester’s videos be shared with your current students. Make sure to give them the full course number, section, and semester (e.g., BUS 101 001 Fall 2019).
If another instructor taught a previous semester and you are both comfortable sharing those materials with the new course, then the original instructor should email email@example.com and cc the current instructor on the email.
I use Top Hat in my classes. How do I use Top Hat when teaching remotely?
Top Hat has created a guide: Top Hat teaching tips
I would like to learn more about quickly moving my course online. How can I learn more?
There are lots of workshops and blog posts that are trying to help. Here are a few we’ve found.
- NC State article – Tips from Faculty for Quickly Preparing to Teach Online
- NC State live workshops – Keep Teaching: Creating an Academic Continuity Plan for Campus Emergencies (recording coming soon)
- NC State live workshops – Getting Your Course Online Quickly (recording coming soon)
- Harvard Business Publishing live seminars, 3/19 8 am & 12 pm EST – Adapting Quickly to Teaching Online
- Chronicle of Higher Education article (requires free login) – Preparing for Emergency Online Teaching
- Chronicle of Higher Education article (requires free login) – Going Online in a Hurry: What to Do and Where to Start
- Insider Higher Ed article – So You Want to Temporarily Teach Online
- Quality Matters Google doc – QM Emergency Remote Instruction Checklist
- Association of College and University Educators – Online Teaching Toolkit
I have a masters/doctoral student who would like to conduct a defense. What do I do?
All masters/doctoral defenses will have to be conducted online. No waiver is necessary; just signatures on the paperwork saying this student has passed. It is not necessary to have all signatures on the same page.
Please use the Agenda for Upcoming Remote Defense guidelines to manage the online defense and allow committees to discuss the candidate via breakout rooms.
I have a GA/TA/student worker. What do I do?
As of March 17, the university has plans in place to keep research operations, labs and related facilities operational. Additional information will follow for appropriate employees.
I put my exam in Moodle. How do I add extended time for students with accommodations?
You can add an override to a Moodle quiz for a specific students or groups of students. We highly recommend using overrides per user, not groups, when possible.
I have a student in my course with a disability. How do I help them through online coursework?
The Disabilities Resource Office has put together a guide to help with students. See the guide here: Tips from the Disabilities Resource Office
I have students who need accommodations for course materials. How can I ensure my online materials meet 508 compliance?
Here is some information from OIT Accessibility:
- If you scan a document that has text, make sure the text is renderable. You may need to use Optical Character Recognition (OCR) in a program like Adobe Acrobat DC. [PCOM Note: The new printers in Nelson Hall’s print shop can do OCR scans.]
- Provide captions and/or transcripts for videos. The NC State Captioning Grant provides funding and technical assistance.
- Check document accessibility in Microsoft Word, PowerPoint and Excel using the built-in accessibility checker.
- Check document accessibility in Google Docs, Slides and Sheets using Grackle Docs.
- For assistance, contact the IT Accessibility Office.
The Disability Resource Office (DRO) is sending out guidance to faculty that have a student connected with their office. Use UDL principles (1 hour video) as proactively as possible and contact DRO if you have any questions – firstname.lastname@example.org and (919) 515-7653.
How will we continue to receive mail and packages while the university is closed?
The college is receiving mail and packages several times a week. Mail will be placed in your mailboxes in the Brooks Mail Room. If you are expecting a package, please notify Joe McCoy and send any package tracking information to him, email@example.com.
Are the libraries open?
For the most up-to-date information about the libraries, visit this page: https://www.lib.ncsu.edu/coronavirus-response.All Library facilities, including the Hill Library, will no longer be open to walk-in use. The Libraries’ expanded online collections and services remain available.
Further updates will be posted to their social media accounts and on the Libraries’ Coronavirus Response page. If you don’t already, you can follow @ncsulibraries on Facebook, Instagram, and Twitter.
- The online collections are always available.
- Users can request a scanned copy of a textbook chapter or section for classes from the Libraries.
- The libraries still have limited supplies of laptops, document cameras, headsets, and other technologies for long-term loans. Users can submit a request for what they need.
- Research consultations, tech consultations, and data/visualization consultations are available via virtual meeting software, phone, chat, and email.
- Subject expert librarians are available via phone and email.
What will happen to the design courses that will require equipment like printers, laser cutters, workshops, etc.?
Labs will be closed and are unavailable. Faculty are modifying curriculum requirements to allow digital renderings in-lieu of physical builds, models and prototypes.
Autodesk is offering free services to students and educators
FREE ACCESS TO SOFTWARE: Autodesk has granted access to our tools to students and educators for the past five years with no charge. This remains unchanged. Please visit www.autodesk.com/education to get started today.
FREE CONTENT & CURRICULUM: We have packaged content for educators to support distance learning efforts and self-paced training for students. Visit https://academy.autodesk.com/ to find resources.